Records management grants issued to counties
Gov. Earl Ray Tomblin on Tuesday presented 30 West Virginia county commissions with grants, totaling $427,540, for their respective records management and preservation projects.
These projects, approved by the Records Management and Preservation Board, will improve management, storage conditions, access and preservation of public records held in county government offices.
“Every West Virginia county, and the people who call them home, have a story to tell and these grant funds will help preserve those stories for generations to come,” Tomblin said in a news release.
The Records Management and Preservation Board staff will provide assistance in setting up the grant projects, which officially begin July 1, 2013. The local area’s grant recipients are:
Hardy County Commission – $19,727 to restore, encapsulate and rebind the earliest court record, day record, and will books in the county clerk’s office; to scan and index chancery and law case files in the circuit clerk’s office; and to purchase roller shelving for land books in the assessor’s office.
Lewis County Commission – $10,000 to purchase document scanners, and to scan and index order books in the circuit clerk’s office.
Pendleton County Commission – $22,716 to recover and encapsulate court order books, and to digitize and microfilm deed books in the county clerk’s office; and to purchase moveable track shelving that will enhance access to case files in the circuit clerk’s office.
Tucker County Commission – $32,727 to purchase roller and moveable track shelving that will enhance access to case files and order books in the circuit clerk’s office; and to encapsulate and rebind marriage books and the assessor’s copies of land books in the county clerk’s office.
Upshur County Commission – $12,000 to scan and index chancery and law case files, and to purchase a high-volume, cross-cut shredder in the circuit clerk’s office.
The RMPB was created by the West Virginia Legislature in 2000 to develop a system of records management and preservation for county governments. Funding for the grants program comes from filing fees collected by county clerks and deposited in the special Public Records and Preservation Account. Applications for the next grant cycle will be available Sept. 1.
For more information on the RMPB, contact Denise Ferguson, county records archivist, West Virginia Archives and History, at 304-558-0230 ext. 150, or firstname.lastname@example.org.